Handling purchase invoices is the most time-consuming task in the accounts payable because most of the work is still done manually or with rules. But manual handling is expensive and takes a long time. And rule-based automation can only automate a fraction of invoices and none of the non-PO invoices.

Artificial intelligence solves this problem.

Snowfox.AI posts and routes non-PO invoices automatically faster than your AP automation software.

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How does AI automation work in accounts payable?

Snowfox.AI automates the posting and routing of those non-PO invoices that don't have automation rules within your AP automation platform.

How? By working together with your current AP software.

Snowfox.AI plugs into your current system, learns from your historic posting data and automates based on that information.

How does the AI learn?

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PLUG IN HISTORIC DATA

AI learns from the previous 3-12 months of purchase invoice data.

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TRAINING AI

We tell the AI what accounting dimensions to predict. Then AI combs through the historic data to learn how to accurately post and route invoices.

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AI GETS TO WORK

With training is done, AI gets to work and starts predicting postings and cycles for the incoming invoices.

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SUCCESFULL POSTING

The invoice goes through the review and approval cycle, where it receives the final posting and approval.

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AI UPDATES ITSELF

Our AI learns as it works and updates its routine by making use of the actual postings and approval data.

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REPORTING

A detailed visual report shows the real-time actions and the prediction accuracy of the AI.

Snowfox.AI product features

Automatic posting

AI posts invoices automatically based on historical invoice data. It even predicts multirow postings.

AI works together with your purchase invoice system by only automating invoices that you cannot process with your existing system.

Automatic routing

AI routes invoices automatically for approval. The more the AI handles purchase invoices, the better the accuracy of its predictions become.

AI’s accuracy for predicting routings correctly is 65–90%.

Real-time reporting

You can follow in real-time how well AI is doing its job.

The reports show how accurate AI’s predictions are for each invoice dimension.

Data fetching

AI finds missing information even from an invoice XML or image and adds data to the correct invoice field.

AI searches for information from all the invoice data fields, such as project numbers, contract numbers, order numbers etc.

Invoice image recognition

AI fetches data from invoice images and structured files. It finds missing information and adds the data to correctly post and route invoices.

AI can post and route automatically even if you only have invoice images.

PO matching

AI finds missing purchase order numbers from e-invoices and invoice images and matches them with correct invoices.

We have more to come for this feature!

Touchless process

AI can move posted invoices straight to the booking system without an approval process.

You save a lot of time when you determine which invoices AI can handle without anyone
touching them.

Prediction accuracy of the AI

This number shows averagely how accurately our AI is predicting our clients’ invoice dimensions. The figure is updated daily.

Snowfox.AI integrates with all AP automation softwares

Snowfox.AI connects to your existing purchase invoice software through ready-made interfaces. Working together these two systems will massively increase your financial administration’s level of automation.We use two different models: API and SFTP connections:

Snowfox.AI

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Works with any and all AP softwares

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Integrates easily and quickly through existing interfaces

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Does not require huge IT projects to implement

Snowfox.AI can be easily connected with all AP automation software

Results based pricing

Our pricing is based on 3 things:

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Transaction fee per correctly predicted invoice

We only charge for the invoices the AI predicts correctly. The predictions are checked automatically with real-time reporting after the invoice completes its cycle in the system.

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Implementation fee

We don’t do big IT projects so our implementation process is quick and easy. That is why our implementation fees are not astronomical, but they do depend on your individual needs.

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Fixed annual fee

This is a fixed annual subscription fee. We use this fee to cover service updates, customer support, and continuous development. The amount depends on the complexity of your current system.

And that’s all. Those three fees are the only things you pay for with Snowfox.AI. We don’t charge any separate hourly or daily rates.

AI is always cheaper and faster than manual handling

Want to know more about pricing?


Leave us a message and let’s chat!

Why should you implement AI into your AP software?

We believe AI is always a better option than manually handling invoices. In every imaginable way. If you need further convincing, here are four good reasons to start using AI.

  1. AI automates the impossible: the posting and routing of non-PO invoices. Automate those invoices that your rule-based automation system cannot handle.
  2. Saves time from manual work. AI can automate up to 90% of the manual work from purchase invoice processes.
  3. Decreases the costs of handling purchase invoices. Handling invoices manually costs over 10 € per invoice. AI will do the same work with a fraction of the costs.
  4. Helps you align your posting process. Different people post invoices in different ways. With AI, all your processes are aligned and your reporting is consistent

3 easy steps to start using Snowfox.AI

Implementing the Snowfox.AI is quick. It doesn’t require an IT project, as it can be easily connected with your existing AP automation software.

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Step 1: Try Snowf.AI for free

When you try out our system, you’ll quickly see how Snowfox.AI enhances your purchase invoice handling process through automation.

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Step 2: Contract

If you’re happy with the free trial results, we can sign a contract to continue automating those invoices.

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Step 3: Implementation

Snowfox.AI will be connected with your current AP automation software, using our interfaces. The implementation process takes 3-4 weeks.

Your privacy is important to us

At Snowfox, the protection of your privacy is essential. We process your personal data in a careful and secure manner, respecting your right to privacy. We abide by the General Data Protection Regulation and other data protection legislation, and we always follow the best privacy practices.

You can find more information about our privacy here.

We take security very seriously

Here are our most important security features.

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World-class data centres

The Snowfox.AI service is hosted on Google Cloud. The infrastructure of Google Cloud is one of the safest, most trusted, and most secure cloud environments in the world. 

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Data encryption

We protect your data by using secure servers and data encryption during internal and external data transfers. We store the data in an encrypted form in our databases and data warehouses.

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The data is stored inside EU/EEA

We store your data safely. Everything is saved and transferred in an encrypted form inside EU/EEA, and we create backups regularly. This way, we ensure that your valuable information stays safe and sound, no matter what.

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Top class data security

Snowfox's development team has certified security experience. We conduct an annual third-party security audit, which covers technical security and its underlying processes. This ensures that our service is secure and is developed and maintained with a high level of security.

Try Snowfox.AI for free